Documents:
Forms:
- FHWA Form 1589, Contractor Employment Report (pdf form, 74 kB, 1 page) and Instructions (pdf, 55 kB, 3 pages). Updated February 2010.
- Recovery Act Local Project Checklist (pdf, 4 pages, 120 kB).
- Appendix A, ARRA County Codes (pdf, 160 kB, 2 pages).
- Appendix C, FMIS Improvement Type Codes (pdf, 280 kB, 5 pages).
- Appendix D, Data Descriptions (pdf, 660 kB, 12 pages).
FAQ:
On the 1589 Form, what are the definitions for 'employees', 'hours' and 'payroll'?
Total Employees: The number of people employed by the State, prime contractor, or consultant and all their subcontractors during the reporting month for each project. This is reported as a whole number. Do not include material suppliers.
Total employees is based on the prime contractor or consultants report of direct, on-the-project jobs for their workforce and the workforce of their sub-contractors active during the reporting month. These jobs data include employees actively engaged in projects who work on the job site, in the project office, in the home office or telework from a home or other alternative office location. This also includes any engineering personnel, inspectors, sampling and testing technicians, and lab technicians performing work directly in support of the Recovery Act funded project. This does not include material suppliers such as steel, culverts, guardrail, and tool suppliers.
Recipients should include all direct labor associated with the Recovery Act project such as design, construction, and inspection provided they are funded by Recovery Act funds. The recipients’ reports should include their own direct project labor, including permanent, temporary, and contract project staff. Recipients are asked not to include estimated indirect labor, such as material testing, material production, planning, administrative, or estimated macro-economic impacts.
Total Hours: The total hours for all people employed by the recipient, prime contractor or consultant, and subcontractor employees for the reporting month. This should be reported as a whole number.
Total Payroll: The total dollar amount of wages paid by the recipient, prime contractor or consultant, and all of their subcontractors during the reporting month. Payroll only includes wages and does not included overhead or indirect costs. Do not enter a dollar sign “$” or a comma “,” (e.g. “$12,000” would be coded as “12000”). [Web publications showing formatted dollars are the web editor's attempt to make public files better for readers.]
What should LPA projects use as a state identification number?
Use the TIP Numbers as the state ID number.
What entities have to obtain a Data Universal Numbering System (DUNS) number and register with the Central Contractor Registration?
Section 1512(h) of the Recovery Act requires recipients of Recovery Act funds, including those receiving funds directly from the Federal Government, to register in the Central Contractor Registration database (CCR) at www.ccr.gov. These recipients would include the Missouri Department of Transportation and any local entities that are receiving sub allocated funds. Also, because recipients (MoDOT and local entities) must report information on their first-tier contracts and awards, these contractors and subcontractors must also obtain a DUNS number and register in the CCR database.
Please see below for information on how to register:
How does a contractor/recipient obtain a Data Universal Numbering System (DUNS) number?
All US Government contractors, grantees and loan recipients can request a DUNS number or modification to an existing DUNS record by using the on-line webform process at fedgov.dnb.com/webform (for US and International locations) or they can call 866-705-5711, option 3. The toll free number is for US locations only. Registrants will be asked for their entity name, address, city, state, country, postal code, highest ranking individual's name and title, line of business, # of employees and legal structure (i.e.: corporation, non profit, etc.) and socio economic data (veteran owned, women owned, etc) If they use the webform, there is a mailing address area, SIC code and annual revenue data lines but these are optional.
What steps do I need to take to ensure I am registered at CCR after receiving my DUNS number?
Once you have obtained a DUNS Number from D&B, you are eligible for CCR registration. Go to www.ccr.gov and click "Start New Registration" or apply by phone (800-227-2423). CCR has also developed a handbook (www.ccr.gov/handbook.asp). Obtaining a DUNS Number does not automatically mean you are registered in CCR. A DUNS is what is required to start your CCR registration.
Most entities have a DUNS number:
If you are not sure if you have a DUNS number. Call D&B using the toll-free number, 1-866-705-5711 and indicate that you are a Federal grant applicant or prospective applicant. D&B will tell you if you already have a number. If you do not have a DUNS number, D&B will ask you to provide relative information and will immediately assign you a number, free of charge.
If you know you do not have a DUNS number. Call D&B using the toll-free number, 1-866-705-5711 and indicate that you are a Federal grant applicant or prospective applicant. D&B will ask you to provide relative information and will immediately assign you a number, free of charge.
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